| Back to Home Page PINTO HORSE ASSOCIATION OF WESTERN WASHINGTON, INC. CONSTITUTION Article I. NAME This organization shall be named the Pinto Horse Association of Western Washington. Article II. CHARTER This shall be a non-profit organization chartered by the Pinto Horse Association of America, Inc. and subject to the directives and rules established by the Executive Committee and the Board of Directors of the Pinto Horse Association of America, Inc. Article III. PURPOSE The object of this organization shall be: To promote and encourage the breeding of the Pinto Horse. To promote the general interest in the Pinto Horse. To further the purpose of the Pinto Horse Association of America, Inc., on a local level in a manner prescribed by the national association to continue its promotional work on a national and international basis. To hold such horse shows, trail rides and other events as shall be deemed advisable and necessary to the promotion of the Pinto Horse. Article IV. MEMBERSHIP Membership is open to any person of good moral character who is interested in the Pinto Horses and Ponies and in the purpose of the national organization. Article V. OFFICERS Section 1. All officers shall be members or become members of the Pinto Horse Association of America, Inc., to hold office in a Charter Association. An officer is automatically representing the national association and therefore a SYMBOL of said association. Section 2. The officers shall be selected from the membership and shall be, a President, a Vice-President, a Secretary, and a Treasurer, or combination of Secretary-Treasurer. These officers shall be the Executive Committee and responsible for the administration and management of the organization. The duration of the office shall be one (1) year from September 1st to August 31st and until their successors have been elected at the annual August meeting each year. Section 3. The officers, after routine nomination, shall be elected at the annual August meeting each year. Section 4. Any officer or member of the Board of Directors absent more than two (2) meetings without a legitimate excuse, forfeit his/her office and is not eligible for election to any office the ensuing year. Article VI. BOARD OF DIRECTORS The Board of Directors shall be the policy making body of this organization, and shall consist of the Executive Committee, and four (4) Directors elected by the membership to serve two (2) year terms from September 1st to August 31st the second year. The Directors, after routine nomination, shall be elected at the annual August meeting each year. Two (2) Directors will be elected a two (2) retained. Article VII. VACANCIES Vacancies occurring on the Board shall be filled for the unexpired term of office by appointment by the President with the ratification by the Board of Directors. Presidential vacancy will be filled by the Vice-President. Article VIII. AMENDMENTS Any proposed amendments to this Constitution may be submitted in writing at any regular meeting of the organization when signed by three (3) members in good standing. The constitution may be amended by a two-thirds (2/3) vote of the present and voting members at any regular meeting, provided amendments have been included in the notice of the meeting. PINTO HORSE ASSOCIATION OF WESTERN WASHINGTON, INC. BY-LAWS Amended 2/10/1998 – 9/8/1998 Article I. MEMBERSHIP Section 1. Names of proposed new members, along with proper fees, shall be submitted to the Secretary, Treasurer or the Chairperson of the Membership Committee in writing. Section 2. Individuals under the age of 16 shall be Junior members. Senior membership is for persons 16 years and older. Section 3. Voting members shall be those members 16 years and older in good standing. Section 4. A member, who has been dropped from the active membership roll for any reason, in order to become reinstated, shall make a regular application for membership. Section 5. The interest of any member in the property or moneys of the organization cease with termination of his/her membership. Article II. DUES Section 1. Annual membership dues shall be set annually by a vote of the general membership. At the September meeting of the Board of Directors shall be present proposed membership fees to the general membership. Adoption will be in accordance with Article V. Membership fees will be set annually for the following categories: Individual / Junior membership under 16 years of age (non-voting). Individual / Senior membership 16 years of age and older (voting). Article III. DUTY OF OFFICERS. Section 1. The President shall preside at all meetings of the Executive Committee, the Board of Directors and the memberships. He/She shall exercise general supervision and management over all affairs of the organization and shall serve as an exoficio member on all standing committees. He/She shall have published on the front page of each Newsletter, the same time and place of the next membership meeting, along with proposed Agenda for that meeting. Section 2. The Vice-President shall preside in the absence of the President. Section 3. The Secretary shall: Keep the minutes of all meetings of the organization. Maintain a roster showing the names, address and position held in the organization of each member, and shall publish annually to the entire membership. Be custodian of all club records, including financial reports of the Treasurer, and cause to be prepared all correspondence, reports and routine business records for the organization. Notify each member of all regular meeting, special meetings, show social activities, and likewise send out notices of Executive Committee and Board meetings. All members shall be notified by the Secretary of the time and place of the meeting at least one week prior to said meeting, except special meetings when especially provided for. Section 4. The Treasurer shall receive all organization funds, keep them in a bank or repository approved by the Executive Committee, keep all records of all receipts and expenditures, and disburse the organization funds only by check signed by the President and Treasurer, must exhibit and file vouchers for all disbursements; And at the August meeting, prior to the election of officers, read to the members present and list of members in good standing who have privilege of voting in said election. Article IV. DUTIES OF THE BOARD OF DIRECTORS The Board of Directors shall be the policy making body of the organization and act upon all important issues brought before the Board by the Executive Committee, and the decision is final, unless vetoed by two-thirds (2/3) vote of the membership present and voting at a regular meeting. Article V. COMMITTEES Committee Chairpersons shall be appointed by the President. Section 1. Nominating Committee: This committee shall consist of a Chairperson and two (2) additional members appointed by the President prior to the July meeting. Section 2. Events Committee: A Chairperson shall be appointed by the President prior to any event (show, trail ride, or any other activity) deemed to require the services of said committee which will prepare a recommended program for the event and present said program to the membership at a regular meeting for approval. Section 3. Membership Committee: A Chairperson shall be appointed by the President. The committee shall publish eligibility requirements for membership consistent with the purpose of this organization. The committee shall plan and execute a program for activity promoting membership among those persons considered eligible for membership. Such programs should include, but not limit to the establishment of appropriate booths at fairs, horse shows, and other related activities. Section 4. Finance and Audit Committee. The Vice-President of the association shall be the Chairperson. Membership on the committee shall be two (2) sitting directors and at large members, appointed by the President. Duties shall be: Establish fiscal controls for the handling of receipts and disbursements for shows and other fundraising events. Conduct annual audit of receipts and disbursements. Publish annual Report of Audit with finding and recommendations. Research and advice the membership on contemplated expenditures. Article VI. MEETINGS Section 1. This organization shall meet at least four (4) times a year at the time and location designated by the Executive Committee. Section 2. The Annual Meeting shall be held in the month of August of each year. The annual meeting shall be the meeting for hearing Annual Reports from all the Officers and Committees and for the election of new officers. Section 3. Special meetings may be called by the Executive Committee and / or the Board of Directors at such time as thought advisable. Such special meetings may not supersede regular meetings except especially provided for. Article VII. QUORUM The members present at any regular meeting, duty called in accordance with Article III, Section 3 paragraph (d) will constitute a quorum for the transaction of business. The Quorum for Special Meetings, in accordance with Article VI. Section 3, will be one fourth (1/4) of the voting members in good standing. Article VIII. ORDER OF BUSINESS Order of business at all meetings or the organization shall be as follows: Meeting called to order. Roll call of Officers. Ascertain a Quorum. Approval of Agenda. Reading of the minutes of the previous meeting. Treasurer’s report. Committee reports. Reading of Communications. Unfinished business as per agenda. Nomination of Officers (July meeting). Election of Officers (August meeting). Installation of Officers. New Business. Proposed Agenda for next meeting. Programs. Adjournment. Article IX. RULES OF ORDER In the event that any part of this Constitution should conflict with the rules and regulations of the Pinto Horse Association of America, Inc., their rules and regulations will prevail. This organization will govern its procedures by Robert Rules of Order Revised, in all points not covered herein or provided for by the rules and regulations of the Pinto Horses Association of America, Inc. Article X. TRIAL BOARD The Board of Directors shall act as a trial board for this organization. All questions of this nature must be handled by the Board of Directors. Article XI. AMENDMENTS Any proposed amendments to these By-Laws may be submitted in writing at any regular meeting of the organization when signed by three (3) members in good standing. The By-Laws may be amended by a two-thirds (2/3) vote of the present and voting members at any regular meeting, provided the proposed amendments have been included in the notice of that meeting. MEMBERSHIP FEES: Amended 1996. Amended 9/8/1998. 1. Individual / Junior Member (under 16 years old) $10.00 2. Individual / Senior Member (16 years old and older) $10.00 This issue of the Constitution and By-Laws of the Pinto Horse Association of Western Washington, Inc. has been revised to include all current and properly instituted changes as of February 10th, 1998. This issue of the Constitution and By-Laws of the Pinto Horse Association of Western Washington, Inc. has been revised to include all current and properly instituted changes as of September 8th, 1998. |