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PINTO HORSE ASSOCIATION OF WESTERN WASHINGTON, INC. CONSTITUTION

Article 1: Name
This organization shall be named The Pinto Horses Association of Western Washington (PtHAWW)

Article II: Charter
This shall be a non-profit organization chartered by The Pinto Horse Association of America, Inc. and subject to the
directives and rules by the Executive Committee and Board of Directors of the PtHA.

Article III: Purpose
The purpose of the organization shall be to promote and encourage:
Breeding of the Pinto horse
General interest in the Pinto horse
The objectives of the PtHA at the local level
The primary means to these ends is through the production of Pinto horse shows and other events consistent with
these purposes.   This organization and its members will promote the inclusion of Pinto classes in all types of horse
shows where possible and promote the development of good horsemanship and sportsmanship.

Article IV: Membership/Meetings
Membership is open to all qualified persons interested in the purpose of this organization. There shall be two
categories of annual membership: Individual Senior (voting) and Individual Junior (non-voting, 18 years and
younger). Age on January 1st shall be determinative throughout the calendar year. In addition, the Board of
Directors may authorize Honorary Memberships in recognition of contributions and services to the PtHAWW. The
organization shall hold regular scheduled quarterly General Membership meetings at a minimum, and more
frequently if desired. The annual meeting shall be held during the regularly scheduled August quarterly meeting,
where elective officers shall be determined. Provision shall be made for mail-in ballots for At-Large Directors
positions. Otherwise the voting members present at duly called General Membership meetings shall constitute a
quorum and a two-thirds majority is required to pass any proper motion made to the General Membership. The
Order of Business for all General Membership meetings shall be:
            Call to Order
            Proof of Meeting Notice
            Roll Call
            Determination of Quorum
            Review of Prior Minutes
            New Business
            Reports of Officers/Committees
            Communications
            Old/Unfinished Business
            Adjournment

Article V: Elective Officers, Directors and Committees
Section 1. Qualifications: PtHAWW Officers, Directors and elected Committee members are required to be Senior
Members in good standing of PtHA and PtHAWW.

Section 2. Nomination and Election: Individuals nominated for any of the various authorized positions shall be
elected/determined during the General Membership meeting scheduled annually for the month of August and shall
assume office at the October meeting. Any elected individual may be
removed by vote at a scheduled General Membership meeting against a published motion describing due cause for
such removal. (Note: all members are expected to be treated with courtesy, cooperation and respect, and without
abuse or threat.)

Section 3. Authorized Elective Positions/Committees:
    a) Officers-Executive Committee
        -President(serves one year term)
        -Vice-President(serves one year term)
        -Secretary(serves one year term)
        -Treasurer(serves one year term)
    b) Directors-Board of Directors
        -Directors(4 serving 2 year staggered terms)
        -At-large Directors*(2 serving 2 year staggered terms)
        -President PtHAWW(serving as Chairperson)
            *Reside more than 60 miles from Olympia, Washington
    c) Show Committee
        -Members(4 serving one year term)
        -President(serving as Chairperson of the Show Committee)
    d) Show Management Committee
        -Members(2 serving one year term)
        -Show Manager (hired position)
        -President PtHAWW(serving as Chairperson)

Section 4. Duties and Responsibilities:
    a) Officers-Executive Committee
        -President-Overall executive responsibility for the management and administration of PtHAWW operations.
        -Preside over and participate in all Board of Directors, Executive Committee, Show Committee, and Show
Management Committee meetings. Coordinates with the Treasurer in the execution of all checks, orders,
conveyances and contracts of the PtHAWW. Ex officio a non-voting member of all other PtHAWW committees and
representative of the organization to the PtHA. May appoint additional committees and chairpersons as authorized
by the Board of Directors with the advice and consent of the General Membership. Note: While not prerequisite, it is
urged that individuals aspiring to this office serve on the various show production committees.
        -Vice-President-Assumes responsibility for all functions of the President in their absence/incapacity. Ex officio
a non-voting member of all other PtHAWW committees.
        -Secretary-Responsible to attend all General Membership meetings and to take and preserve minutes of the
meeting. Serve as the primary focal point for PtHAWW membership application and processing and maintain a
roster of current members.
        -Responsible for the publication of the PtHAWW Newsletter and timely meeting notification of affected members
(e.g. General Membership, Executive Committee, Board of Directors and Show Committee).
        -Treasurer-Responsible for the financial operations of the organization. Receive, control and disburse any
and all PtHAWW funds and retains all record of PtHAWW financial activities during their elective term. Responsible
for the preparation of reports of the financial results for each PtHAWW sponsored show or event, and for summary
reports of PtHAWW annual financial results for the fiscal year. In coordination with the President execute all checks,
orders, conveyances and contracts of the PtHAWW.
    b) Board of Directors
        Responsible to establish the overall policy and direction of the PtHAWW consistent with the advice and
consent of the General Membership and the rules, regulations and objectives of PtHA. Establish the annual
financial operating plan for receipts and disbursements as guidance/direction to the Executive Committee and all
PtHAWW committees subordinate thereto. Acts as the disputes resolution body of the PtHAWW for all issues
pertaining to the organization's by-laws, and may serve as an initial board of appeal for issues regarding compliance
with the PtHA Inc. Official Rule Book.
Initiate necessary reviews or audits as deemed advisable.
    c) Show Committee
        Responsible for developing and proposing, as a preliminary motion to the General Membership, class
structure and order of go for each PtHAWW sponsored show and for obtaining and providing/assuring facilities,
equipment and supplies necessary for the conduct of each show.   Further responsibilities include provision of
adequate ribbons, prizes, awards and refreshments in
accordance with General Membership desires and delegated financial authority. Responsible for the timely release
of show premiums, and receipt and processing of early entrée applications. Required to make recommendations to
the financial planning process for additional/improved
equipment necessary or desirable for the efficient and effective performance of PtHAWW shows.
      Responsible for the review, selection and contracting of show management personnel(i.e. Judge’s, Show
Manager, Ring Steward, Gate management, Announcer, Show Secretary and office staff).   Represent PtHAWW and
participate in the planning and preparation for any jointly sponsored activities under PtHA jurisdiction (e.g. Jubilee
Show). Meetings and proceedings of the Show Committee shall be open and available to the general membership
to the extent practicable.
    d) Show Management Committee
        Responsible for the actual production of PtHAWW sponsored horse shows and other related events that may
occur.
    e) Events/Banquet Committee (appointed positions)
        Responsible for event(s) facility selection and
contracting, food/refreshments acquisition and Year-end Awards purchase and presentation.
     f) Royalty Coordinator (appointed position)
         Responsible to facilitate activities of the PtHAWW Royalty Court
Article VI: Rules of Order
In the event any part of this Constitution and By-Laws conflicts with the rules and regulations of the Pinto Horse
Association of America, Inc. their rules and regulations shall prevail.
This organization will govern its proceedings by Roberts Rules of Order in all matters not covered herein.

Article VII: Amendments
Proposed amendments to this document shall be published for the consideration of the General Membership.
Suggested amendments passed by the General Membership shall be submitted to The Board of Direc